DUTIES:

OFFICIAL VOLUNTEER JOB DESCRIPTION:
All official volunteers will be assigned to work at one Exchange Point or Vehicle Exchange along the race route and may be responsible for the following:

• Direct race vehicle traffic to ensure safety and avoid congestion in the parking area.
• Ensure all runners make a proper and safe exchange in the designated runner exchange area. For safety reasons, this includes directing runners to sign in and sign out to keep track of exchange time.
• In case of emergency, contact the Safety Coordinator and 911 (if necessary) and fully describe the situation.
• Must provide their own transportation to and from volunteer assignment location.
• Keep Exchange Point or Vehicle Exchange safe and help clean-up after the last runner has passed through.
• Help set up Exchange Point/Vehicle Exchange signage, flagging, route marking, etc.

Official Volunteers must be at least 18 years old and be willing to stay for the entire length of their shift (in most cases less than 6 hours). Select an assignment in the Volunteer Database.


EXCHANGE CHIEF JOB DESCRIPTION:
Exchange Chiefs are a new position in 2008 to provide better consistency at each exchange point. They will remain at the exchange point for the duration of it being open. They will brief the volunteers who come in for their shifts, pass out goodie bags and be responsible to ensure that all the rules and procedures of the XP are followed.

• Assist in setting up the exchange point
• Brief the volunteers as they start their shift
• Ensure that all teams sign-in and sign-out of the Exchange Point (XP)
• Ensure that the XP is managed in a safe fashion
• Ensure that all vehicles are parked safely and in accordance with local rules (ie on one side of the street for instance)
• Pass along any relevant information to Race Staff
• Contact EMS and Race Staff in the event of an emergency
• Be an ambassador for the Event with runners, volunteeers, spectators and any local officials who may be present.
• Assist in breaking down the exchange point
• Pass out goodie bags and T-shirts to the volunteers
• Must provide their own transportation to and from exchange point location.

Exchange Chief Applicants must be at least 21 years old, have experience as a Colorado Relay Volunteer and be willing to stay for the entire length of the Exchange Point (in most cases less than 12 hours). Include these details when you "Request" an Exchange Chief assignment in the Volunteer Database.

EXCHANGE POINT COORDINATOR JOB DESCRIPTION:
Exchange Point Coordinators manage a set of exchange points, traveling from one to the next as they open to ensure that the materials arrive on time and that the Exchange Chiefs are present and briefed for their duties.

• Assist in setting up the exchange point
• Brief the Exchange Chiefs as they start their shift
• Pass along any relevant information to Race Staff
• Contact EMS and Race Staff in the event of an emergency
• Be an ambassador for the Event with runners, volunteeers, spectators and any local officials who may be present.
• Assist in breaking down the exchange point
• Pass out goodie bags and T-shirts to the Exchange Chiefs
• Must provide their own transportation to and from all exchange points.

Exchange Point Coordinator Applicants must be at least 21 years old, have experience as a Colorado Relay Volunteer and be willing to work a long shift (in most cases less than 12 hours). Interested? Contact us at volunteer@coloradorelay.com

LENGTH OF SHIFT:
The hours that an exchange point will be open varies, but can be for quite a long time between when the first runners come through and the last runners come through. Typically each exchange is staffed with volunteers in 2 shifts, each working 3-6-hours until their replacements show up or the exchange closes. This could vary and may be shorter or longer depending on the resources available and the speed of the runners (either faster or slower). Exchange Chiefs work the entire length of the Exchange Point (7-12 hours+). In addition to the Volunteers at the Exchanges there are also Exchange Point Coordinators who manage a set of Exchanges along the route (usually 5-10 exchanges). The Exchange Point Coordinators open the exchanges, brief volunteers and close the exchanges.

OTHER:
Volunteers are encouraged to dress in costume, decorate their exchanges, promote the team from which the originate and make their exchange point as fun, festive and safe as it can be. Teams are encouraged to provide enough volunteers for the entire duration of an exchange if possible. Prizes will be awarded for the best Exchange Point.